When you apply for any visa, the consulate really needs to know one thing, what is the purpose of your visit ? If you are traveling as a tourist, then you will need to provide documents such as flight & hotel bookings. But what if you are staying with a family member or a friend ? Or if a company is inviting you to visit them on a work engagement ? Then you will need to apply for Visitor visa for which you need to provide an invitation letter.
An invitation letter for visa, also known as personal cover letter for visa is the first document that the consulate who is incharge of approving your visa reads. This means that you must take extra care in preparing your cover letter and written in english. This article shares the cover letter that we ourselves have written for over 50000 of our customers and how you can prepare one that makes your visa approval by the consulate easily.
Get expert visa consultation With over 50,000 happy customers since 2015 as attested by our reviews. Reduce your visa documentation effort by at least 50% and reduce visa rejection rate by 225%. We provide full assistance in application form filling & preparing your visa documentation including temporary flight & hotel bookings.
Also we will verify your documents before submission just like the consulate does.
To know more visit, https://travelvisabookings.com/visa-consultation-experts/
FlightGen – Flight itinerary for visa – Android App
The impact of covid 19 is just now easing out and the Schengen countries have again started accepting tourist & business visas. This is good news but along with earlier requirements new ones have been added, in particular requirement for full vaccination certificate.
But in normal times, surely you need to get a professionally written invitation letter which, in case of business invite needs to be on the inviting companies letter head, or in case you are visiting a friend or the relative must contain details about the invitee and should make it clear if either you or the host is responsible for your accommodation and expenses.
For all our visa assistance customers, as part of the package we will write this letter for you and you can just print it and submit it to the consulate.
What is an invitation letter ?
A visa invitation is a letter on your behalf asking the embassy to grant you a visa for a specific purpose for visiting them either for business or as a tourist. Also, It acts as a guarantee to the consul that the invitee is taking responsibility that you will not illegally stay in any country beyond what is allowed in your visa condition.
The requirements depends on the nature of the visit and the invitation letter needs to be written based on the same. if you are applying for a visitor visa, then you will also need to submit the passport details as well as residence information of the invitee. If you are applying for a business visa then the cover letter must be printed on company letter head of the invitee company.
It is now mandatory to get COVID related travel insurance for visa application. Get your travel insurance at just $1 per day with visitorscoverage.com
You must attach the invitation letter to the rest of the documents in your application, which you will give to the Embassy. Also, an invitation letter is a strong supporter of your application because the Embassy will know that you are not just going to the country without a purpose. The letter will tell them why you are going and who you are seeing.
Are all invitation letters the same? What are the different types ?
No. The type of invitation letter depends on your purpose of travel. Each invitation letter is personal and it explains what you intend to do when you visit your friend or invitee. This letter is looked into very carefully and there are any confusions your visa is rejected outright. So this letter is very important and uses professional help where possible.
There are several types of invitation letter for visa processing which depends on purpose of visit
We have explained each type along with templates of each in the following section
Invitation Letter for visiting Family
One of the common forms of invitation letter requested from us is for visiting family.When writing an invitation letter for visiting family, you need to write it as if the invitee is writing the letter on your behalf. We write this letter for all our customers, All you need to do is take a print out of this and you are done.
The information that you need to provide would about the invitee is:
- Full name of the invitee
- Host full address in the country
- Passport information of the host
- Relationship with the host.
- Residence permit information of the host, if application
- Host phone number
- Host’s status in the host country(If The Host Is Residing In That Country A Work Visa, Student Visa, Permanent Resident, Or Is A Citizen Or Any Other Legal Status)
- Signature Of The Host
Other than the above information you also need to provide a section which explains what you intend to do on your visit, like are you going to attend any event? visit any places of interest or simply plan to stay at their home.
You also need to provide documents of the host such as.
- A Scanned Copy Of Host’s Residence Permit Or Passport
- Evidence Of Means Of Financial Subsistence (If The Host Will Financially Support The Guest)
- Proof Of Home / Flat Ownership Or Rental Contract
- An Itinerary Of The Places Planned To Visit Together
- If The Host Has Taken Days Off From Work To Be With You During Your Period Of Stay In Their Country
Download Sample Invitation letter for visiting Family
Here is invitation letter that we prepared to our customers. You can get yours written here.
https://travelvisabookings.com/wp-content/uploads/2019/04/Invitation-letter-for-visa-Family-1.pdf
Invitation Letter for visiting Spouse
The second most invitation letter requested from us is for visiting husband/wife living in Europe. When writing an invitation letter for visiting family, you need to write it as if your spouse is writing the letter on your behalf. We will write this for you as part of visa assistance package
As a supporting document to this invitation letter, you must attach proof of the relationship with the person and clearly state the duration, purpose, and financial status that you have proof of relationship in case of inviting your spouse would be a marriage certificate.
The letter is submitted by the guest at the embassy or consulate along with the visa document file. The host must scan it and send it to the guest, who will later submit it with the other supporting documents on the day of their appointment at the embassy or consulate.
The information that you need to provide would about the invitee is:
- Full Name Of The Invitee Or Spouse
- Host Full Address In Europe
- Passport Information Of The Host/Spouse
- Proof Of Relationship Like Marriage Certificate
- Residence Permit Information Of The Spouse, If Applicable
- Host Phone Number
- Host’s Status In The Host Country (If The Host Is Residing In That Country A Work Visa, Student Visa, Permanent Resident, Or Is A Citizen Or Any Other Legal Status)
- Signature Of The Host
Other than the above information you also need to provide a section which explains what you intend to do on your visit, like are you going to attend any event such as a marriage, graduation or office event in which you are your spouse are invited? visit any places of interest or simply plan to stay at their home.
You also need to submit supporting documents such as:
The information that you need to provide would about the invitee is:
- A Scanned Copy Of The Host’s Residence Permit Or Passport
- Evidence Of Means Of Financial Subsistence (If The Host Will Financially Support The Guest)
- Proof Of Home / Flat Ownership Or Rental Contract
- An Itinerary Of The Places Planned To Visit Together
- If The Host Has Taken Days Off From Work To Be With You During Your Period Of Stay In Their Country
Download Sample Invitation letter for visiting Spouse
Here is invitation letter that we prepared to our customers. You can get yours written here.
https://travelvisabookings.com/wp-content/uploads/2019/04/Invitation-letter-for-visa-Spouse.pdf
Invitation Letter for visiting Friends
If you want to invite your friends to visit you then your letter should be written differently. When writing an invitation letter for visiting friends, you need to write it as if the host is requesting the embassy or the consulate to grant your Schengen visa.
As a supporting document to this invitation letter, you cannot attach proof of relationship with your friends since no such thing exists, instead, you must let the embassy or consulate know more about your friendship and how long you have been friends.
Along with that, you need to also mention who is going to be handling the expenses of the trip and the duration your friend will be staying with you.
The letter is submitted by the guest at the embassy or consulate along with the visa document file. The host must scan it, sign and send it to the guest, who will later submit it with the other supporting documents on the day of their appointment at the embassy or consulate.
The information that you need to provide would about the invitee is:
The information that you need to provide would about the invitee is:
- Full Name Of The Invitee
- Host Full Address In Europe
- Passport Information Of The Host
- A Description Of Your Friendship
- Residence Permit Information Of The Host, If Applicable
- Host Phone Number
- Host’s Status In The Host Country (If The Host Is Residing In That Country A Work Visa, Student Visa, Permanent Resident, Or Is A Citizen Or Any Other Legal Status)
- Signature Of The Host
Other than the above information you also need to provide a section which explains what you intend to do on your visit, like are you going to attend any event such as any tourist activities, or planning to watch a football match with your friend? Mention them here.
You also need to provide documents of the host such as.
- A Scanned Copy Of Host’s Residence Permit Or Passport
- Evidence Of Means Of Financial Subsistence (If The Host Will Financially Support The Guest)
- Proof Of Home / Flat Ownership Or Rental Contract
- An Itinerary Of The Places Planned To Visit Together
- If The Host Has Taken Days Off From Work To Be With You During Your Period Of Stay In Their Country
Download Sample Invitation letter for visiting Friends
Here is invitation letter that we prepared to our customers. You can get yours written here.
https://travelvisabookings.com/wp-content/uploads/2019/04/Invitation-letter-for-visa-Friend.pdf
Invitation Letter for business visa
The second most important type of invitation letter is when you want to visit the Schengen Area for business purposes. Either to meet potential investors or meet your business partners. In this case, you will be applying for a business visa.
In addition to the other documentation required, you will need to submit a letter from your employer confirming your employment, describing the purpose of the travel and outlining in detail the itinerary of what you will be doing while you are in the country.
The letter must specify the business relationship you have with the person you are visiting and what you will be doing during the time you are in the country. It is a good idea for you to attach an itinerary of the business activities to the invitation letter so you can show what you have planned to work on during your time there. This invitation letter needs to be on company letterhead
The information that you need to provide in the invitation letter for business is :
- Full Name Of The Inviting Company
- Company Full Address In Europe
- Reason For Inviting You For Europe, Either For Meeting Or Education On Upcoming Products
- Who Will Be The Bearer Of The Expenses
- Company Phone Number And traveldesk Email Id.
- Signature & Stamp Of The Company
Download Sample Invitation letter for business visa
Here is invitation letter that we prepared to our customers. You can get yours written here.
https://travelvisabookings.com/wp-content/uploads/2019/04/Invitation-letter-for-visa-Business.pdf